Secretary

The Secretary is responsible for preparing and organizing client agreements, contracts, letters, and other official documents. The role involves managing official email communication, incoming and outgoing correspondence, and telephone calls while maintaining proper filing and documentation systems. Additionally, the Secretary receives and welcomes clients and visitors, provides appropriate assistance, and maintains professional and positive relationships.

• Diploma in secretarial science or management from a recognized college or university with 4 years of working experience as a secretary and admin assistant; OR
• Bachelor’s Degree (BA) in secretarial science, management, or any related social science field of study with 2 years of working experience as a secretary and admin assistance.

• Prepare and organize client agreements, contracts, letters, and other official documents.
• Manage official email communication.
• Receive and respond to telephone calls.
• Maintain professional and positive relationships with clients.
• Receive and welcome clients and visitors and provide appropriate assistance.
• Manage incoming and outgoing correspondence, emails, and official documents.
• Maintain proper filing and documentation.

• Excellent written and verbal communication skills.
• Strong professional email writing and communication skills.
• Good customer service and interpersonal skills.
• Adaptability, analytical skills, and proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Desired skills include communication and attention to detail.