Executive Secretary

Job Summary

The Executive Secretary provides high-level administrative, secretarial, and office management support to the executive office of Bethel Medical College. Operating under the immediate supervision of the Deputy Dean, the role manages executive schedules, screens correspondence, handles confidential records, and ensures smooth administrative operations across the Dean's office.

Key Responsibilities

• Perform a wide variety of secretarial and clerical duties supporting the Dean and Deputy Deans.
• Screen telephone calls, visitors, and mail, directing them to appropriate units.
• Type, format, and proofread general correspondence, memos, reports, and meeting minutes.
• Manage executive calendars, schedule appointments, and coordinate meetings.
• Maintain office supply inventories, prepare purchase orders, and compile requested information.
• Compile, maintain, and prioritize records and files for efficient retrieval.
• Handle confidential and sensitive information with absolute discretion.
• Assist in preparing reports, presentations, and other administrative documents.
• Communicate clearly and concisely, both orally and in writing, with staff, students, and external partners.

Educational Qualification & Experience Requirements

• Education: Bachelor’s degree in Management, Business Administration, Secretarial Science, or a related field (a diploma with extensive experience may be considered).
• Experience: Minimum of 2 years of proven experience in a secretarial or administrative support role, preferably supporting senior executives.

Required Skills & Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern office equipment.
• Strong interpersonal, organizational, and time-management capabilities.
• Required Skill Tags: Communication and attention to detail.