Office Administration Officer

Job Summary

On behalf of our clients, we are looking for a highly organized, detail-oriented, and experienced Office Administration Officer to support the smooth operation of our office. The successful candidate will be responsible for handling administrative activities, supporting finance and human resources functions, preparing professional letters and reports, and facilitating communication and liaison activities with internal and external stakeholders.

Key Responsibilities

• Manage daily office administration activities and ensure the smooth functioning of the office.
• Provide administrative support to the Human Resources and Finance departments.
• Assist with HR administration, including employee records, attendance, leave management, and personnel documentation.
• Support recruitment, onboarding, and other HR-related administrative processes.
• Assist with basic financial and administrative documentation, expense tracking, and payment-related follow-ups.
• Prepare professional letters, official correspondence, memos, and other administrative documents in both Amharic and English.
• Prepare high-quality daily, weekly, monthly, and periodic reports in both Amharic and English.
• Coordinate and facilitate liaison activities with government offices, banks, clients, business partners, and other stakeholders.
• Maintain accurate office records, files, and confidential documents.
• Coordinate meetings, appointments, office communications, and administrative schedules.
• Prepare, organize, and distribute internal and external correspondence.
• Use Microsoft Excel to prepare reports, maintain records, and manage administrative data.
• Follow up on administrative tasks and ensure timely completion of assigned activities.
• Perform other duties assigned by management.

Qualifications and Requirements

• Bachelor’s degree or diploma in Human Resources Management, Business Administration, Management, Office Administration, Finance, or a related field.
• Minimum of 3+ years of relevant experience in HR administration and office administration.
• Experience working in the real estate or banking industry is highly preferred.
• Practical knowledge of HR administration and basic finance-related activities.
• Excellent letter-writing and report-writing skills in both Amharic and English.
• Excellent written and verbal communication skills in Amharic and English.
• Proficiency in Microsoft Office applications, particularly Microsoft Excel.
• Strong organizational, coordination, and time-management skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong interpersonal, follow-up, and problem-solving skills.
• Ability to work independently and collaboratively with different departments and stakeholders.
• Having a driving licence is an advantage.

Core Competencies

• Office administration and coordination.
• HR administration and employee support.
• Basic financial administration.
• Professional communication and correspondence.
• Report writing and documentation.
• Stakeholder liaison and relationship management.
• Microsoft Excel and data management.
• Confidentiality, accuracy, and attention to detail.