HR And Admin Assistant

Provide comprehensive administrative and human resources support to maintain smooth daily office operations. Assist with recruitment, onboarding, employee file management, payroll data verification, casual contract archiving, office maintenance, travel arrangements, ID issuance, small-scale procurement, and tendering administration.

• Assist with recruitment tasks: post job advertisements, screen CVs, schedule interviews, and coordinate candidate communications.

• Coordinate employee onboarding, orientation programs, and employment contract drafting.

• Maintain up-to-date physical and digital HR databases, employee files, leave records, and attendance logs.

• Assist in payroll preparation by gathering and verifying monthly employee hours and documentation.

• Issue and track staff ID cards to ensure validity matches contract durations; document and archive casual labor contracts.

• Assist with performance appraisal processes and maintain strict compliance with labor laws and internal HR policies.

• Manage office inventory supplies, order restocking, and supervise facility maintenance, repairs, and vendor contracts.

• Organize meeting schedules, company events, travel itineraries, and accommodation bookings for staff and management.

• Handle incoming calls, email correspondence, filing systems, and official administrative report generation.

• Maintain office health, safety, and security protocols, facilitating staff requests accordingly.

• Manage procurement activities for goods, services, and minor works within established company cost thresholds.

• Collaborate closely with the presales technical team to provide administrative support during tendering and bidding processes.

• Education: Diploma or Bachelor's Degree in Human Resource Management, Management, Business Administration, or a closely related field.

• Experience: 1 year of experience in HR support, secretarial work, or general office administration is preferred (motivated fresh graduates with strong internship credentials may also apply).

• Knowledge of standard HR practices, Ethiopian labor law compliance, and office administrative procedures.

• Software: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with HRIS or payroll software is an added advantage.

• Basic understanding of small-scale procurement workflows and tender document preparation.

• Multitasking & Planning: Exceptional organizational and time-management skills to prioritize tasks effectively under pressure.

• Confidentiality: High degree of personal discretion and ethical integrity when handling sensitive employee and payroll records.

• Communication & Interpersonal Skills: Excellent verbal and written communication capabilities for internal team collaboration and candidate handling.

• Broad Operational Exposure: Gain hands-on experience across HR management, general office operations, tendering, and corporate procurement.

• Career Foundations: Excellent launchpad for a long-term career in HR Management or Operations Administration within the tech sector.