Executive Secretary

Job Summary

The Executive Secretary / Cashier provides high-level administrative, secretarial, and clerical support to senior management while concurrently managing cashiering duties. The role ensures the smooth daily operation of the office through efficient correspondence, calendar management, and meeting coordination, alongside handling petty cash transactions, processing payments, and maintaining accurate financial records.

Key Responsibilities

• Executive Support & Administration: Manage executive calendars, schedule appointments, organize meetings, and prepare or edit professional correspondence, reports, and presentations.
• Communication & Liaison: Serve as the primary point of contact between senior management and internal/external stakeholders, managing incoming and outgoing phone calls, emails, and correspondence.
• Filing & Record Keeping: Maintain structured physical and digital filing systems for documents, records, and administrative reports with strict confidentiality.
• Cashiering & Financial Operations: Handle petty cash transactions, process payments, issue official receipts, maintain accurate cash logs, and monitor and reconcile petty cash balances regularly in compliance with organizational financial policies.
• Event Coordination: Assist in organizing internal and external events, workshops, and administrative activities as assigned by management.

Educational Qualification & Experience Requirements

• Education: Bachelor’s degree in Secretarial Science, Business Administration, Office Management, or a related field (or a Master’s degree in a related field).
• Experience: Minimum of 5 years of relevant experience for Bachelor's degree holders, or a minimum of 3 years of experience for Master's degree holders. Proven secretarial background with prior experience in cash handling is advantageous.

Required Skills & Competencies

• Proficiency in MS Office suite (Word, Excel, PowerPoint).
• Strong numeric, cash handling, and financial reconciliation skills with a high level of accuracy.
• Excellent verbal, written, interpersonal, and problem-solving communication abilities.
• Exceptional time management, multi-tasking, and organizational skills.
• Ability to handle confidential, sensitive organizational and financial information with utmost integrity and discretion.
• Required Skill Tags: Understanding of clerical and secretarial principles.