Re- Advertised TERMS OF REFERENCE (ToR) FOR PROCUREMENT AND SUPPLY OF HYGIENE KITS

Organizational BackgroundThe Ethiopian Center for Disability and Development (ECDD) is an Ethiopian Development Organization established in 2005 and registered at the Agency for Civil Society Organizations as an Ethiopian Development Organization with Certificate No. 0321 under Proc. No. 1113/2019.ECDD works to advance the rights and opportunities of persons with disabilities through policy advocacy and mainstreaming disability inclusion in service delivery, development programs, and humanitarian actions, in partnership with other organizations, toward a disability-inclusive Ethiopia where persons with disabilities exercise their human rights and have access to mainstream services and opportunities on an equal basis with others. ECDD is implementing the SHIRE: Support for Health, Inclusion, and Rehabilitation Efforts project in Shire Town, Tigray Region. The project aims to strengthen health, rehabilitation, inclusion, and access to essential services for persons with disabilities. As part of the project intervention, ECDD will provide hygiene kits to women and girls with disabilities from internally displaced and host communities in Shire. The intervention is intended to improve personal hygiene, menstrual hygiene management, dignity, health, and well-being.Accordingly, ECDD is seeking qualified and experienced suppliers to supply and deliver quality hygiene kits in accordance with the required specifications, quantities, and delivery conditions. Purpose of the ProcurementThe purpose of this procurement is to supply and deliver 175 complete hygiene kits to vulnerable women and girls with disabilities targeted under the SHIRE Project.The procurement aims to ensure that beneficiaries receive essential personal hygiene, laundry, menstrual hygiene, and household washing materials that are safe, appropriate, durable, and of good quality.ObjectivesThe specific objectives of the procurement are to:

• Provide essential hygiene materials to vulnerable women and girls with disabilities.
• Support improved personal and menstrual hygiene practices.
• Promote dignity, health, comfort, and well-being among women and girls with disabilities.
• Provide appropriate materials for personal and household hygiene.
• Ensure that all supplied items meet the required technical specifications and quality standards.
• Ensure timely delivery of the required quantity of hygiene kits.
• Ensure value for money through transparent and competitive procurement.

Ensure that all supplied products are new, unused, safe, hygienic, and free from defects.Required Hygiene KitsThe supplier will be required to supply 175 complete hygiene kits according to the following specifications:No.ItemQuantity per KitTotal Quantity for 175 KitsMinimum Requirement1Duru Bathing/Body Soap -Original6 pieces1,050 piecesNew, good quality, minimum 100 g per bar properly packaged and suitable for personal bathing.2Largo Laundry Soap (5 Liter Jerrycan) - Original3 pieces525 pieces5-liter capacity each, new, good quality, properly sealed and suitable for washing clothes3Underwear for women and girls (minimum 95% cotton and 5% elastane/spandex)6 pieces1,050 piecesMade from good-quality cotton fabric (minimum 95% cotton and 5% elastane/spandex), soft, breathable, comfortable, and durable, with strong stitching and a good-quality elastic waistband; suitable for adults, available in appropriate sizes (M, L, and XL).4Sanitary Pads – Always brand (original)6 packs1,050 packsNew, sealed, hygienically packaged and suitable for menstrual hygiene5Rubber Laundry Basin1 piece175 piecesMade from good-quality, durable, non-toxic, and flexible rubber/plastic material, resistant to cracking and deformation, with smooth edges and a stable base; approximately 60 cm in diameter and 20 cm in depth, suitable for household laundry and general washing purposeTarget BeneficiariesThe hygiene kits will be provided to 175 women and girls with disabilities identified from internally displaced and host communities in Shire Town.

1. Product Quality and Technical Requirements

The supplier shall ensure that:

• All products are new and unused.
• All products meet the specifications provided in this ToR.
• Products are of good and acceptable quality.
• All items are safe for their intended use.
• All products are properly packaged and sealed.
• Laundry basins are strong, durable, and free from cracks or other defects.
• Largo laundry soap containers have a capacity of exactly 5 liters.

Quality Assurance and InspectionECDD reserves the right to:

• Inspect samples and verify compliance with the technical specifications.
• Reject products that do not meet the approved specifications.
• Any item found to be defective or not in accordance with the agreed specifications shall be replaced by the supplier at no additional cost to ECDD.

Delivery Time and PlaceThe selected supplier is expected to complete the supply and delivery of the hygiene kits within ten (10) calendar days from the date of contract award to Shire Endaselaie Town, unless otherwise agreed in the contract.The supplier shall be responsible for:

• Proper packaging.
• Loading and transportation.
• Delivery to the designated ECDD/project location (Shire Endaselasie Town).

The exact delivery location will be Shire Endaselasie, Tigray Region, Ethiopia.

1. Roles and Responsibilities

1 ECDDECDD shall:

• Provide necessary clarification regarding the required products.
• Verify quantities and compliance with specifications.
• Make payment to the contracted supplier in accordance with the agreed contractual terms and applicable deductions.

2 SupplierThe supplier shall:

• Supply the hygiene kits according to the approved specifications.
• Transport and deliver the goods to the designated location at Shire Endaselasie Town.
• Replace defective, damaged, leaking, or non-compliant items at its own cost.
• Maintain appropriate professional and ethical standards throughout the assignment.

1. Selection Criteria

The Technical and Financial Proposals will be evaluated based on the following criteria:No.CriteriaDescriptionWeight (%)1Relevant ExperienceProven track record in supplying hygiene kits, dignity kits, personal hygiene items, household items, or similar non-food items to NGOs, humanitarian organizations, government institutions, or other organizations.10%2Quality & Compliance with SpecificationsProducts meet the required specifications, quality standards, safety requirements, packaging requirements, and applicable product standards.10%3Delivery Capacity & TimelinessDemonstrated capacity to supply the required quantity and deliver within the agreed timeframe and to the specified location.10%4Financial ProposalCompetitive pricing, transparency of cost breakdown, completeness of the financial proposal, and value for money.70% Total 100% Evaluation Structure

• Technical Evaluation: 30%
• Financial Evaluation: 70%

Only bidders that meet the required minimum technical requirements will proceed to financial evaluation, in accordance with ECDD's applicable procurement procedures.Payment TermsPayment shall be made in Ethiopian Birr (ETB) through bank transfer or cheque, in accordance with the agreed contractual terms and subject to applicable tax deductions.Payment shall be processed after satisfactory delivery, inspection, verification, and acceptance of the supplied hygiene kits by ECDD.