Primary School Librarian

Job Description

The Primary School Librarian plays a key role in supporting the learning environment of the primary school by managing library services, promoting literacy, and ensuring effective access to learning resources. The role involves coordination with teachers, students, and library management staff to ensure smooth library operations and foster a culture of reading.

Reporting Structure

• The Primary School Librarian reports directly to the Head of Primary School for all matters related to the Primary School programme
• The Primary School Librarian reports to the Senior Librarian (LRC) for all matters related to library policies and procedures

Duties

• Liaise with class teachers to arrange library access schedules for class use
• Organize, catalog, classify, and maintain library resources including books and digital materials
• Ensure the library collection is kept neat and orderly for easy access by students
• Manage library circulation systems including borrowing, returns, and inventory control
• Instruct students on proper use of the library and how to locate resources
• Encourage reading culture and promote library use among students
• Work with teachers to receive recommendations for new library purchases
• Make recommendations to the Literacy Coordinator for new books and materials
• Select and recommend age-appropriate library materials for primary students
• Maintain accurate records of borrowed books and ensure timely returns
• Follow up on overdue or lost books and coordinate replacement or charges where necessary
• Arrange library displays, including student work, to make the library attractive and engaging

Documentation and Reporting

• Prepare book lists, checklists, usage records, and circulation reports
• Update book orders accurately and in a timely manner
• Maintain library reports and ensure accurate inventory records
• Monitor library budgets and purchasing activities
• Report recurring challenges and propose improvements

Skills and Competencies

• Ability to work effectively with children
• Experience using library management databases and digital learning resources
• Strong problem-solving and analytical skills
• Ability to prioritize tasks and manage deadlines under pressure
• Strong communication skills
• Ability to work independently and as part of a team
• Knowledge of library management systems is an asset
• High level of integrity, discipline, and professional ethics

Work Conditions

• Requires physical activity such as handling books, assisting children, and working in confined spaces
• Exposure to ICT equipment and adherence to safety protocols

Performance Indicators

• Timely delivery of assigned classes and library sessions
• Response time to service requests and work orders
• Proper handling and safety of library resources
• Accuracy of library documentation and records
• Compliance with safeguarding principles

Additional Requirements

• Commitment to maintaining a safe and supportive learning environment
• Adherence to school values, culture, and professional standards

Qualifications

• Diploma or BSc in Library and Information Science

Experience

• Minimum of two years’ experience working in a school library is mandatory