Logistics And Technical Fleet Assistant

Key Responsibilities:

• Assist in planning and coordinating vehicle dispatch and routing to optimize operational efficiency.
• Maintain accurate records of vehicle bookings, maintenance schedules, fuel consumption, and related documentation.
• Support the technical team with vehicle inspections, maintenance scheduling, repairs, and condition monitoring.
• Monitor vehicle conditions and promptly report any issues or damages.
• Manage documentation related to vehicle rentals, returns, and maintenance logs.
• Liaise with drivers, clients, and service providers to ensure timely deliveries and pickups.
• Assist with inventory management of vehicle parts and accessories.
• Ensure compliance with safety regulations and company policies.
• Support the implementation of logistics and transport processes to improve efficiency.
• Conduct vehicle, truck, and machinery inspections to prepare them for client use.
• Collect proforma invoices for vehicle spare parts and manage procurement processes.
• Conduct market assessments for vehicle and truck rentals.
• Coordinate and manage town and field drivers, ensuring smooth operations.
• Track and report vehicle locations using GPS systems.
• Oversee and manage trucks, vehicles, and machinery log sheets.
• Manage drivers’ allowances, refunds, and related administrative tasks.
• Serve as a primary contact for field drivers, supporting their needs and resolving issues.
• Gather and analyze information on proformas and pricing.
• Conduct regular field visits to oversee field staff and client work.
• Handle any immediate assignments or tasks assigned by management.

Educational Qualifications:

• High School Diploma or equivalent (required).
• Certificate or Diploma in Logistics & Supply Chain Management, Transport Management, Fleet Management, Automotive Studies, Mechanical Studies, or a related field.

Technical & Professional Skills:

• Basic knowledge of vehicle maintenance and servicing schedules.
• Understanding of fleet operations and transport regulations.
• Ability to maintain accurate records, including fuel usage, mileage, and service logs.
• Basic computer proficiency, including Microsoft Excel, Word, and fleet or logistics software.
• Knowledge of inventory and spare parts tracking.

Experience:

• 3–5 years of relevant experience in logistics, transport, fleet support, or a related field.
• Experience assisting with vehicle inspections or maintenance coordination.
• Exposure to warehouse or distribution operations is an advantage.

Personal & Soft Skills:

• Strong organizational and time-management skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• Ability to work effectively with drivers, mechanics, supervisors, and other stakeholders.
• Strong problem-solving and basic troubleshooting skills.

Additional Requirements:

• Basic understanding of health and safety regulations.
• Valid driver's license is an advantage.
• Ability to work flexible hours when required.