Executive Secretary - Readvert

Key Duties and Responsibilities

• Manage and maintain the Executive’s calendar, including appointments, meetings, conferences, and other official engagements.
• Coordinate and prepare schedules for management and board meetings.
• Attend meetings, take accurate minutes, and ensure timely follow-up on action points and decisions.
• Receive, screen, and appropriately redirect incoming phone calls and inquiries.
• Monitor and follow up on contracts and agreements, ensuring all required documents are properly signed, updated, and securely maintained.
• Manage and prioritize incoming and outgoing correspondence, including emails, letters, packages, and official communications.
• Prepare, organize, and maintain confidential documents and information with the highest level of discretion.
• Maintain strict confidentiality regarding company, executive, and business-related information.
• Maintain well-organized electronic and physical filing systems, ensuring documents are easily accessible when required.
• Monitor office supplies and coordinate with suppliers to ensure timely and cost-effective procurement.
• Ensure meeting rooms are properly arranged, equipped, and ready ahead of scheduled meetings.
• Provide general administrative and executive support as required.

Qualifications and Requirements

• Bachelor’s Degree or Diploma in Secretarial Science, Management, Business Administration, Office Administration, or a related field.
• Minimum of 5 years of proven experience in executive secretarial, personal assistant, or related administrative roles.
• Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Familiarity with basic research, information gathering, and reporting techniques.
• Excellent organizational, coordination, and time-management skills.
• Strong written and verbal communication skills.
• Excellent Amharic and English typing skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong attention to detail and ability to manage multiple priorities effectively.
• Female candidates only.