Executive Assistant & Secretary

Job Summary

The Executive Assistant/ Secretary manages high-level administrative support, correspondence, and office coordination for AZ PLC’s corporate office and its newly established steel tubes and profiles manufacturing plant in Addis Ababa. Operating within a dynamic industrial and commercial environment, the role ensures smooth executive workflows, efficient scheduling, and seamless inter-departmental communication.

Key Responsibilities

• Manage executive schedules, appointments, meetings, and travel arrangements for senior management.
• Handle incoming and outgoing correspondence, phone calls, official memos, and document routing with strict confidentiality.
• Maintain organized physical and digital filing systems, records, and executive databases.
• Coordinate meetings, prepare agendas, record minutes, and follow up on assigned action items across departments.
• Facilitate effective communication between the executive office, operational units, and external stakeholders.

Educational Qualification & Experience Requirements

• Education: Bachelor's Degree, University Diploma, or equivalent qualification in Secretarial Science, Office Administration, or a related field.
• Experience: Minimum of 6 years of overall professional experience as a secretary, with at least 2 years specifically serving as an executive secretary.

Required Skills & Competencies

• Excellent computer literacy and proficiency in office software and communication tools.
• Strong organizational, coordination, and interpersonal skills.
• Required Skill Tags: Communication.