Executive Assistant

The Executive Assistant to the CEO provides high-level administrative, coordination, and organizational support to the CEO. The role ensures effective management of the CEO’s schedule, communications, meetings, documentation, and follow-up activities while maintaining confidentiality and supporting smooth coordination between the CEO and the Executive Committee, employees, customers, partners, and other stakeholders.

Key Responsibilities

1. Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, correspondence, calls, and daily schedule.
• Coordinate business travel, official engagements, events, and executive visits.
• Organize and maintain confidential documents, records, and filing systems.
• Prioritize and manage requests directed to the CEO.2.Meeting & Follow-up Coordination
• Coordinate internal, external, and executive meetings, including agendas, minutes, presentations, and briefing materials.
• Track decisions, assignments, deadlines, and action points, and follow up with responsible departments.
• Provide regular updates to the CEO on pending actions and assignments3. Communication, Reporting & Stakeholder Coordination
• Act as a liaison between the CEO and internal and external stakeholders, as applicable.
• Draft, review, and proofread correspondence, reports, presentations, and official communications.
• Ensure the CEO has timely access to relevant information and materials while maintaining confidentiality.4.Special Projects & Strategic Support
• Coordinate and follow up on projects assigned by the CEO and provide regular status updates.
• Assist in preparing presentations, reports, and materials for management and stakeholder meetings.
• Utilize productivity, reporting, and project management tools such as Microsoft Excel, Microsoft Planner, Microsoft 365, and other digital tools to organize information, track assignments, monitor progress, and support effective follow-up.
• Plan, organize, and prioritize multiple tasks and assignments effectively to ensure timely completion of activities.
• Work effectively under pressure, manage competing priorities, and maintain attention to detail in a fast-paced environment.
• Demonstrate flexibility and adaptability to changing priorities, urgent requests, and evolving business requirements.