Administrative Assistant

Job Summary

Responsible for maintaining quality and efficient administrative, communication, and logistical support services. The role oversees front-desk reception, travel coordination, petty cash management, storekeeping, asset register maintenance, and routine correspondence to ensure smooth daily operations across the office.

Key Responsibilities

• Communications & Correspondence: Manage incoming and outgoing calls, emails, faxes, and official parcel deliveries via DHL, the Post Office, or couriers; oversee monthly communication allowances for staff.
• Reception & Administrative Support: Greet guests and visitors, assist team members with administrative forms and policies, and coordinate travel arrangements, hotel bookings, and meeting room reservations in line with organizational travel policy.
• Finance & Petty Cash Management: Maintain the petty cash fund, ensure timely replenishments, and process expense payment and miscellaneous forms.
• Storekeeping & Asset Management: Inspect received purchase items, maintain updated bin and stock cards, manage the fixed asset register book, and oversee clearance processes for terminating employees.
• Office Logistics: Coordinate vehicle arrangements with the senior driver, maintain sanitary and refreshment stock levels, and update staff and client contact directories.

Educational Qualification & Experience Requirements

• Education: Bachelor's degree in Business Administration or a related field.
• Experience: Minimum of 2 years of relevant professional experience in office administration, petty cash handling, and storekeeping.

Required Skills & Competencies

• Fluent in both English and Amharic with high cultural awareness and exceptional customer service delivery.
• Computer literacy including email management, scanning, word processing, Google Drive, Skype, and QuickBooks.
• Required Skill Tags: Customer Relationship Management (CRM), Microsoft Office Pack (Word, Excel, Access, Publisher, Outlook, PowerPoint), and basic knowledge of user interface communication.
• Desired Skill Tags: Communication, problem-solving, event planning and coordination, asset tracking, and petty cash administration.